START YOUR DIGITAL TRANSFORMATION / BOOST YOUR BUSINESS
We transform your physical documents into valuable digital data, allowing your business to streamline communication, securely share files, preserve aging documents, enhance search functionality, and minimize the risk of document loss. Elevate your performance effortlessly with our services.
Tailored Digitization Solutions
Get scanning solutions that adapt to industry needs. Services include legal, medical, academic, office records, and more. we adapt our process to your business needs
Comprehensive Transport Management:
We take care of the safe transportation of your documents from your location to our facilities, ensuring integrity and confidentiality at every step.
Professional Preparation and Classification:
We cover every detail of the document preparation process, handling tasks such as removing staples, sticky notes, unfolding papers and more to ensure a seamless digitization.
Custom Indexing and Metadata:
Our process includes detailed indexing for each file, embedding dates, client names, and keywords for efficient search and retrieval.
Advantages of Binatek's Digitization Services
Free up your office space
More Security
Protect private information
Improve employee collaboration
Mobile Accesibility
Prevent Information Loss
Improve your business performance
Preserve deteriorating documents
Improve document search
Why Binatek ?
High-Quality Scanning
Our cutting-edge technology ensures crystal-clear, high-resolution scans of your documents, preserving every detail with precision.
Customized Solutions
Tailored to your needs, our services offer flexibility in document types, sizes, and formats, ensuring a perfect fit for your business.
Seamless Integration
Our scans seamlessly integrate into your digital workflow, facilitating easy access, retrieval, and management of your digitized documents.
Scalable Volume Handling
Whether you have a few documents or an entire archive, our bulk scanning services are equipped to handle projects of any size, ensuring scalability as your needs grow.
Document Security & Compliance
Your data is in safe hands. We prioritize document security and maintain strict compliance with privacy regulations throughout the entire process.
Support throughout the entire process
At Binatek, we support you at every stage of your digitization project. From initial planning to seamless integration into your system, our dedicated team ensures that the process runs smoothly.
Types of Documents to Scan: Free Up Space, Simplify Management
Explore the various types of documents that can be efficiently scanned to free up space, simplify management, and enhance accessibility. Don't worry if your document type isn't listed here—contact us, and our experts will evaluate your unique case for personalized solutions.
Business and Legal Documents:
- Invoices
- Receipts
- Purchase Orders
- Contracts
- Agreements
- Employment Contracts
- Legal Contracts
- Court Documents
- Licenses
- Trademark Registrations
Employee and HR Documents:
- Employee Files
- Payroll & Benefits
- Onboarding & New Hire
- Separation
- Compliance & Legal
- Contracts & Offers
Financial and Correspondence Records:
- Bank Statements
- Tax Records
- Financial Reports
- Patient Files
- Medical History
- Prescriptions
- Lab Reports
- Letters
- Emails
- Memos
Educational Materials:
- Transcripts
- Diplomas
- Certificates
- Educational Materials
Marketing and Visual Collateral:
- Brochures
- Flyers
- Posters
- Personal Photos
- Product Images
- Artwork
- Diapositives (Slides)
Maps, Plans, and Technical Drawings:
- Architectural Plans
- Maps
- Technical Drawings
Medical Records
- Patient Charts: Demographics, diagnoses, progress notes, consultations
- Laboratory Reports: Blood tests, urine tests, other lab results
- Operative Reports: Surgical procedure descriptions
- Discharge Summaries: Hospital stays, diagnoses, treatments, discharge plans
- Pathology Reports: Tissue biopsies, other pathology tests
- Medication Lists: Patient medications and allergies
- Immunization Records: Immunizations received
- Advance Directives: End-of-life care wishes
- Insurance & Billing Documents: Invoices, claim forms, financial records
- Research Records: Research data, clinical trial documents
Transaction Records and Miscellaneous:
- Sales Receipts
- Purchase Invoices
- Micofiche & Microfilm
- Any Other Relevant Documents
Exploring Document Management: Answers to Your Scanning Inquiries
Here are some insightful responses to common questions. Navigate the world of efficient document handling and digitization with the expertise of Binatek.
Why should my business scan documents?
Going digital enhances efficiency, accessibility, and reduces physical storage needs. It facilitates quick retrieval, collaboration, and disaster recovery.
Do electronic files are to be delivered via SFTP or other secure means?
Yes, at Binatek, we prioritize the security of your electronic files. We primarily use SFTP (Secure File Transfer Protocol) to transfer files securely to our platform. We hold ISO 27001 certifications, ensuring strict security standards. Additionally, we adapt to our customers' needs, offering the option for direct delivery to their own SFTP server. Files are encrypted during transfer using methods like SSH for SFTP or encryption standards like OpenPGP or GnuPG. Your security and confidentiality are our top priorities. If you have further questions, feel free to reach out.
What is the pricing for document scanning services?
Costs vary based on the volume and complexity of the project. After a thorough assessment of your specific requirements, we furnish customized quotes. Rest assured, our commitment is to deliver the highest quality at the most competitive prices. Feel free to contact us for a personalized quote.
What level of preparation is required for my documents?
Absolutely no preparation is necessary! We've got you covered every step of the way, including tasks like removing staples, clips, and more. Our goal is to make the document scanning process as seamless and hassle-free for you as possible.
How are files stored once the digitization process is complete?
We offer an advanced document management solution meticulously crafted to align seamlessly with your unique business requirements. This solution serves as the cornerstone for storing your scanned files after the completion of the scanning process, providing not just storage but a dynamic and tailored approach to document organization and accessibility.
What is the protocol for handling original documents post-scanning?
Depending on your preference, original documents can be securely destroyed or returned to you. We prioritize your data security and confidentiality.
Need more information? Talk with one of our experts, fill out the form below and we will reach out shortly!
You may also reach out to us via email at sales@binatek.com or give us a call at 1-800-463-0178 to allow us to assist you further in assessing your business needs.
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about the advantages of transforming your physical documents into digital files
